Less time in your CRM.
More time on the search.
Acuova runs the whole search — from the kickoff call to the placement — and does the admin in between: extracting requirements, ranking who fits, drafting outreach in your voice, moving the pipeline, and keeping the client tracker current. Your recruiters spend the day recruiting.
Acuova was built on a live executive-search desk and runs the whole firm — not a demo dataset.
One search, from kickoff to placement.
Scroll from the kickoff call to the placement. This is the search “VP of Clinical Operations · Meridian Health” — a made-up example — moving through Acuova one step at a time.
Start with the call, not a blank CRM.
Drop the job description or paste your kickoff-call notes. Acuova pulls out the requirements, comp band, decision-makers, and drafts the pitch packet — you review and edit, you don't retype.
From messy notes — paste anything, even half-sentences.
Editable, not locked — every field stays yours to change.
The best candidate is often already yours.
Acuova ranks the people already in your CRM against the new search — by function, level, domain, and who you already know — with a one-line reason for each.
Your database, re-read — no new sourcing spend to start.
Why, not just who — every match shows its evidence.
Messages that sound like you wrote them.
Acuova learns from your sent mail and drafts first-touch outreach and follow-ups in your voice. You approve; it sends from your own Outlook.
Trained on your sent items — your phrasing, your sign-off.
You stay in control — nothing sends without your click.
Stop updating stages by hand.
Replies, calendar invites, and call notes move candidates through the stages automatically — resume sent, phone screen, R1 through R4 — and the searches that have gone quiet rise to the top.
Moved by the work — an email reply advances the stage, with the provenance kept.
Nudges, not noise — only truly-stale threads flag.
One clean packet, every time.
Generate the client submittal in your format from the candidate's profile, track what you've sent, and keep the client tracker current — feedback included.
Your format, filled — headline, highlights, fit.
Tracked — you always know what's out.
Every round, logged without lifting a finger.
Interview invites schedule the debrief, client feedback lands on the candidate, and the next step is always set.
Calendar → debrief — the round files itself.
Feedback in one place — on the candidate, where you'll find it.
“Strong on scale — want more on payer contracting before we move to final.”
Close it, and watch the scoreboard.
Record each placement and its fee split — multi-hire searches keep running until the client is done hiring. The leader scoreboard tracks resumes sent, placements, realized fees, projected pipeline, and pace to goal — per recruiter and firm-wide.
Fees that add up — split-aware.
Goal pace — on or off pace at a glance.
The rest of the desk, handled too.
The seven steps are the spine of a search. Everything else a firm needs to run sits around it — connected to the same records, not bolted on.
Team notes with history
Every note is dated and attributed, so the whole firm's history with a person is on one timeline.
MPC marketing cadence
Market your most-placeable candidates to the right companies on a tracked, repeatable cadence.
Add from LinkedIn
Open a profile and save the candidate to your CRM in one click, deduped, from the browser sidebar.
Your Outlook inbox, in the app
Read, sort, and reply to your Outlook mail without leaving Acuova — every message matched to its candidate.
Works on your phone
The whole desk — searches, candidates, pipeline, drafts — is usable from the phone in your pocket.
Role-scoped for the firm
Ops admins see the firm, practice leads see their practice, recruiters see their desk. Enforced in the database.
One shared source of truth.
Acuova is built for whole firms, not individual logins. Your team shares visibility where it helps and stays isolated where it matters. Every record is owner-scoped, and your firm's data is secured separately at the database level.
Ops admins — the firm-wide view — every practice, every desk, all settings.
Practice leads — their practice's full activity, and they invite into it.
Recruiters — their own desk, plus the shared firm history when it helps.
Shared across the firm
candidates, pipeline, and activity are visible to your team — no more siloed desks.
Owner-scoped edits
everyone can see a record; only the owner can change it. Enforced in the database, not by convention.
Your data stays yours
secured per firm at the database layer, exportable anytime, never shared between firms.
Secured per firm
one firm's data is never visible to another — isolated at the database layer, not by app logic.
Sourcing tools find. CRMs file.
Neither runs the desk.
AI sourcing tools are genuinely good at finding new candidates — that's a real job, and they do it well. CRMs are good at holding records. The work between the two — outreach, follow-ups, stage updates, client reporting — is still done by hand on almost every desk. That's the job Acuova does.
AI sourcing tools
Search engines for people — built to surface new candidates from databases of hundreds of millions of profiles.
- Good at finding strangers who match a spec, fast and at real scale.
- The work ends at the handoff: outreach, follow-up, pipeline, and client reporting happen somewhere else.
- No client side — no searches to configure, no packets, no trackers to share.
Recruiting CRMs
Proven systems of record, with AI added on top — firms run on these for years, with reason.
- AI drafting writes in a general voice; assistants like Bullhorn’s Amplify Chat execute the commands you type — they don’t work your inbox.
- Built around job orders, so retained work — kickoffs, packets, client reporting — gets bent to fit.
- The system records the desk; it doesn’t work it.
Acuova
A recruiting CRM built retained-search-native, to run the work between sourcing and placement.
- Outreach drafted in your voice, learned from your own sent email — reads like you on a good day, not a template.
- Stages advance from real signals — a client reply, a calendar invite, a sent submittal. Every automatic action shows its evidence and reverts in one click.
- Your whole firm’s history with a person — who knows them, who’s working them — in front of you before you reach out, merged across desks without overwriting anyone’s records.
Automation you can audit. Undo any action in one click.
| Capability | AI sourcing tools | Recruiting CRMs | Acuova |
|---|---|---|---|
| Find new candidates at scale | ✓their core job | — | Bring your own; Acuova runs what it feeds |
| System of record | — | ✓ | ✓ |
| Outreach in your own voice | generic AI drafting | generic AI drafting | ✓learned from your sent email |
| Pipeline advances from real signals | — | chat commands you type | ✓automatic |
| Evidence shown on every AI action, one-click revert | — | — | ✓ |
| Firm-wide history before you reach out | — | per-desk records | ✓merged across desks |
| Retained workflow: packets, market maps, client trackers | — | job-order shaped | ✓kickoff to client-safe export |
Keep your sourcing tool — Acuova runs the desk it feeds, and takes the CRM, the AI notetaker, and the glue between them off your stack.
Comparison reflects publicly documented capabilities as of June 2026. Product names belong to their respective owners; example names and data elsewhere on this page are fictional.